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Executive Assistant

Location: 

Maidsville, WV, US, 26541-0247

Job Function:  Administrative/Clerical
Employee Type:  Reg Full Time (FT)
Requisition ID:  57304

FirstEnergy at a Glance


We are a forward-thinking electric utility powered by a diverse team of employees committed to making customers’ lives brighter, the environment better and our communities stronger.
 

FirstEnergy (NYSE: FE) is dedicated to integrity, safety, reliability and operational excellence. Headquartered in Akron, Ohio, FirstEnergy includes one of the nation's largest investor-owned electric systems, more than 24,000 miles of transmission lines that connect the Midwest and Mid-Atlantic regions, and a regulated generating fleet with a total capacity of more than 3,500 megawatts.



About the Opportunity

This is an open position at the Fort Martin Power Station with Mon Power , a subsidiary of FirstEnergy Corp. [FOS]

 

This is a position within WV Operations, a subsidiary of FirstEnergy Corp. and is located at the Fort Martin Power Station in Maidsville, WV.  The position reports to the Plant Director as well as performs duties for plant managers and the VP, Operations.

 

The position will handle a variety of clerical, administrative and general tasks including, but not limited to, data processing, file creation and maintenance, scheduling, mail distribution, telephone reception, and invoice processing.  The selected individual must be able to work independently with little or no supervision and must be exceedingly well organized and flexible.

 

This position will also provide support for multiple administrative functions in other plant areas.

 

Responsibilities Include:

 

  • Performing various complex clerical, administrative, and general office duties such as data compilation, word processing, record & file maintenance, mail distribution, receiving & directing visitors, and telephone reception
  • Coordinating general office functions and providing support to Station Management
  • Assisting the Plant Director with administrative details pertinent to department operations (expense account preparation, meeting scheduling, travel itineraries, etc.)
  • Interacting frequently with FirstEnergy executives; providing high quality service and support
  • Scheduling and coordinating meetings, activities, materials, etc.; remaining flexible and able to quickly handle changes in scheduling and last-minute information requests
  • Maintaining appointment calendars, conference calls, scheduling meetings, travel arrangements and itineraries and associated details
  • Developing and maintaining database and spreadsheets; creating and preparing correspondence and complex presentations
  • Creating, organizing, and maintaining files and records systems
  • Regularly handling sensitive and confidential materials and information with high degree of confidentiality
  • Proficient in the use of the Payroll System.  This includes entering Payroll data for the physical workforce and reviewing Payroll entries for employees who self-enter payroll data.  Ability to administer multi-rates for physical employees is also required
  • Handling SAP and ELM administrative work
  • Demonstrating a solid commitment to all aspects of safety
  • Independently anticipating and providing excellent quality service to meet internal and external customer needs
  • Answering complex inquiries pertinent to the assigned area
  • Proactively working to ensure knowledge is transferred to others
  • Using excellent communications skills and demonstrating good judgement
  • Placing orders for station office supplies
  • Assisting with other duties and responsibilities as assigned

 

Summary of Qualifications:

 

  • Must have high school diploma or GED. Bachelor's degree in related discipline preferred. 

  • Minimum of 5 years of relevant work experience preferred.  Previous experience providing support to several individuals is preferred.

  • Must pass the Company's Support and Administrative Selection System (SASS) testing. 

  • Proficient in Microsoft Office applications (Word, Excel and PowerPoint)

  • Demonstrate a questioning attitude to continue to learn, produce results and strengthen existing relationships

  • Model active learning by consistently developing breadth of knowledge, skills and perspective

  • Ability to lead by example

  • Excellent interpersonal skills and ability to work as part of a team

  • Strong written and oral communication skills

  • Possess the ability to independently prioritize workloads, meet deadlines, work in pressure situations and fast paced environment, and possess strong organizational skills

  • Must have excellent customer service skills

  • Effectively build relationships and maintain positive interactions with all levels of employees

  • Ability to maintain a high degree of confidentiality

  • Must have the ability to deliver quality, accurate work within established deadlines

  • Must be able to work independently on special assignments as directed by management

  • Must be able to make recommendations for process improvements, as necessary

 

EEI Testing

We administer selection tests for a variety of positions. The required tests have been developed by the Edison Electric Institute (EEI), a trade association of investor-owned electric utility companies.  We strongly encourage potential employees to review all information, including the sample test brochures, and to use the available practice tests before taking the actual tests.  Click this link to access the practice tests. You will be prompted for a name and password. Use firstenergy for both.


https://secure.eei.org/eeitests/onlineproducts/Login.aspx


Practice tests provide sample questions and detailed discussions of the correct answers. It's important to take the practice test as you would the actual one, with similar intensity and concentration.  You must have Adobe Acrobat Reader on your computer. 

Note: EEI website does not allow access to actual tests. Testing is held at various locations throughout our service territory based on where the job is located.

Benefits, Compensation & Workforce Diversity

At FirstEnergy, employees are key to our success. We depend on their talents to meet the challenges of our changing business environment. We are committed to rewarding individual and team efforts through our total rewards philosophy which includes competitive pay plus incentive compensation, a company-sponsored pension plan, 401(k) savings plan with matching employer contribution, a choice of medical, prescription drug, dental, vision, and life insurance programs, as well as skills development training with tuition reimbursement. Please visit our website at www.firstenergycorp.com to learn more about all of our employee rewards programs. FirstEnergy proudly supports workforce diversity. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. No recruiters or agencies without a previously signed contract. Unable to sponsor or transfer H-1B visas at this time.


Safety

Safety is a core value for FirstEnergy and is essential to all of our business activities. We ensure employees have the tools, information, and processes to perform their duties in a manner that assures safety for themselves, their co-workers, our customers and the public. Our goals are to provide a safe work environment, to maintain an accident-free, injury-free workplace, and to promote and maintain public safety. To meet these goals, we dedicate ourselves to achieving world-class safety standards.

Position Classification


Non-Exempt-Hourly 


FirstEnergy Human Resources Team


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